Coordinator, Master Scheduling
Job Description
JOB SUMMARY
The Master Scheduling Coordinator coordinates the Master Scheduling goals and objectives System-wide; including, but not limited to planning, directing and coordinating activities to ensure they are accomplished within the prescribed time frame and funding parameters.
Responsible for ensuring course creation and room scheduling is accurate, and complete in a timely manner, while optimizing College space.
Responsible for generating course and scheduling analytical reports, compiling historical data, and has oversight of the Master Scheduling Services to include: analysis of class and room scheduling efficiency, forecasting scheduling and usage trends, recommending and implementing efficient methodologies, and changes in the academic schedule in collaboration with other administratorsESSENTIAL FUNCTIONS
Provide staff oversight, direction, and guidance, including hiring and orientation, training, coaching, developing work schedules and terminating personnel.
Review goals/initiatives to determine time frame, funding limitations, and procedures for accomplishing, as well as staffing requirements, training activities, and allotment of available resources.
Provide institutional-wide support to oversee the documentation of course creation and room scheduling procedures, and recommends and implements best practices/efficiencies as needed.
Manage the activities of Instructional Units or COE staff inputting class schedules in the information management system.
Establish and implement workflow patterns and operating standards to accommodate academic unit course/section scheduling requirements and requests.
Oversee the integrity of the course database in the information management system in collaboration with the Center of Excellence or Instructional Unit staff.
Assist in project planning, development, implementation and control to ensure efficiency in meeting the needs of the Organization and the College.
Maximize room and seat utilization, while applying effective scheduling policies, in a consistent and equitable manner.
Help ensure scheduled classrooms accommodate HCC's instructional needs.
Work with IT to effectively implement scheduling software to facilitate the scheduling and assignment of teaching spaces efficiently.
Act as primary point of contact and liaison with Instructional Units on a range of complex scheduling, operational and administrative issues related to course offerings and room scheduling.
Manage and direct activities for scheduling software and course file updates.
Assist and serve as a Subject Matter Expert for Instructional Departments on processes and procedures regarding effective course scheduling and generating the Schedule of Classes through the Student Administration System.
Ensure the HCC standardized start-time schedule is consistently followed System-wide.
Coordinate with the Deans and Chairs to manage and implement the published Master Schedule Timeline for each semester.
Collaborate with the Associate Vice Chancellor, Instructional Services to develop, implement and maintain processes and procedures regarding HCC's master scheduling.
Adhere to FERPA established rules and regulations.
Perform other duties, tasks and assignments as required.
QUALIFICATIONS
Education & Experience
General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.
SECURITY SENSITIVE:
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215
The Master Scheduling Coordinator coordinates the Master Scheduling goals and objectives System-wide; including, but not limited to planning, directing and coordinating activities to ensure they are accomplished within the prescribed time frame and funding parameters.
Responsible for ensuring course creation and room scheduling is accurate, and complete in a timely manner, while optimizing College space.
Responsible for generating course and scheduling analytical reports, compiling historical data, and has oversight of the Master Scheduling Services to include: analysis of class and room scheduling efficiency, forecasting scheduling and usage trends, recommending and implementing efficient methodologies, and changes in the academic schedule in collaboration with other administratorsESSENTIAL FUNCTIONS
Provide staff oversight, direction, and guidance, including hiring and orientation, training, coaching, developing work schedules and terminating personnel.
Review goals/initiatives to determine time frame, funding limitations, and procedures for accomplishing, as well as staffing requirements, training activities, and allotment of available resources.
Provide institutional-wide support to oversee the documentation of course creation and room scheduling procedures, and recommends and implements best practices/efficiencies as needed.
Manage the activities of Instructional Units or COE staff inputting class schedules in the information management system.
Establish and implement workflow patterns and operating standards to accommodate academic unit course/section scheduling requirements and requests.
Oversee the integrity of the course database in the information management system in collaboration with the Center of Excellence or Instructional Unit staff.
Assist in project planning, development, implementation and control to ensure efficiency in meeting the needs of the Organization and the College.
Maximize room and seat utilization, while applying effective scheduling policies, in a consistent and equitable manner.
Help ensure scheduled classrooms accommodate HCC's instructional needs.
Work with IT to effectively implement scheduling software to facilitate the scheduling and assignment of teaching spaces efficiently.
Act as primary point of contact and liaison with Instructional Units on a range of complex scheduling, operational and administrative issues related to course offerings and room scheduling.
Manage and direct activities for scheduling software and course file updates.
Assist and serve as a Subject Matter Expert for Instructional Departments on processes and procedures regarding effective course scheduling and generating the Schedule of Classes through the Student Administration System.
Ensure the HCC standardized start-time schedule is consistently followed System-wide.
Coordinate with the Deans and Chairs to manage and implement the published Master Schedule Timeline for each semester.
Collaborate with the Associate Vice Chancellor, Instructional Services to develop, implement and maintain processes and procedures regarding HCC's master scheduling.
Adhere to FERPA established rules and regulations.
Perform other duties, tasks and assignments as required.
QUALIFICATIONS
Education & Experience
- Bachelor’s degree in Education, Business or a related discipline required
- 8 years directly-related work experience in Master Scheduling, College-Wide Scheduling, and/or Multiple Program Semester Scheduling experience may be considered in lieu of required degree
- 3 years’ related experience creating semester courses in mass quantities, room scheduling/space utilization using scheduling software in a higher education institution required
- Valid Texas Driver License
- MS Office Programs
- Information Management Systems
- Budget Management
- Delivering High Quality Work
- Accepting Responsibility
- Serving Customers
- Supporting Organizational Goals
- Driving Continuous Improvement
- Acting with Integrity
- Thinking Critically
- Managing Change
- Communicating Effectively
General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.
SECURITY SENSITIVE:
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215
The Organization
Houston Community College (HCC) is an open-admission, public institution of higher education offering a high-quality, affordable education for academic advancement, workforce training, career development and lifelong learning to prepare individuals in our diverse communities for life and work in a global and technological society. We’re proud to say that 98 percent of our graduates step into a job in their field of study immediately upon graduation. One of the largest community colleges in the nation, HCC has served the Greater Houston area for over four decades. Accredited by the Southern Association of Colleges and Schools, and the Schools Commission on Colleges, we offer 300+ associate degree and certificate programs to 75,000+ students across 13 Centers of Excellence and online each semester. We are proud to be No.1 among all community colleges in the nation in providing associate degrees to minorities and No.1 in educating international students, with 10.4 percent of our student population from outside the USA. Our vision is to become the Employer of Choice in support of our mission for Student Success by attracting, retaining and motivating the best employees.
The Team
Play a central role at HCC as you keep our everyday operations running like clockwork. You’ll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you’ll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people.
Location
Houston is a city with limitless possibilities:
EEO Statement
Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran’s status. The following person has been designated to handle inquiries regarding the non-discrimination policies:
Individuals with disabilities, who require special accommodations to interview, should contact (713) 718-8565.
Houston Community College (HCC) is an open-admission, public institution of higher education offering a high-quality, affordable education for academic advancement, workforce training, career development and lifelong learning to prepare individuals in our diverse communities for life and work in a global and technological society. We’re proud to say that 98 percent of our graduates step into a job in their field of study immediately upon graduation. One of the largest community colleges in the nation, HCC has served the Greater Houston area for over four decades. Accredited by the Southern Association of Colleges and Schools, and the Schools Commission on Colleges, we offer 300+ associate degree and certificate programs to 75,000+ students across 13 Centers of Excellence and online each semester. We are proud to be No.1 among all community colleges in the nation in providing associate degrees to minorities and No.1 in educating international students, with 10.4 percent of our student population from outside the USA. Our vision is to become the Employer of Choice in support of our mission for Student Success by attracting, retaining and motivating the best employees.
The Team
Play a central role at HCC as you keep our everyday operations running like clockwork. You’ll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you’ll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people.
Location
Houston is a city with limitless possibilities:
- Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City’s 55.
- 145 languages are spoken here.
- Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.
- Houston is a major-league sports town, and don’t forget the annual Houston Livestock Show & Rodeo.
- The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.
- World-renowned medical care. The Houston metro area has long been known for its first-rate health care system, with many Houston area hospitals consistently ranking among the nation’s top institutions.
- With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston’s cultural scene.
- Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.
EEO Statement
Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran’s status. The following person has been designated to handle inquiries regarding the non-discrimination policies:
- David Cross, Director EEO/Compliance, Title IX Coordinator
- Office of Institutional Equity
- PO Box 667517
- Houston, TX 77266
- 713.718.8271 or Institutional.Equity@hccs.edu
Individuals with disabilities, who require special accommodations to interview, should contact (713) 718-8565.
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